THE REGISTRY OF BIRTH
Registration of births of Panamanians abroad
In accordance with Article 9 of the Political Constitution of the Republic of Panama, Panamanians by birth are the children of a Panamanian mother or father born outside the territory of the Republic, if they establish their domicile on the national territory, which in the case of a minor, will follow the address of the father or mother of Panamanian nationality, who may be accredited by a certificate of residence issued by the police station corresponding to the place of residence or by the through the electoral register of the Panamanian parent (electoral register).
From the age of majority, the holder must prove his residence in the national territory. The demonstration of this condition must be made by means of a certificate of residence issued by the police station corresponding to the place of residence of the person concerned, which must be requested in a personal way, which motivates the registration of these births (of age) to be carried out directly in the "Departamento de Hechos Vitales y Actos Jurídicos Ocurridos" abroad and "Dirección Nacional del Registro Civil", in Panama. It should be noted that the process of registration of births abroad can be done in front of the nearest Panama Consulate. We detail below the requirements and procedures for registering births abroad.
Birth registration at the Consulate (only for minors)
In their role as civil officers, Consular officers request the following documents to register the birth:
- A birth certificate duly authenticated in accordance with the law.
- If the certificate is in a language other than Spanish, a Spanish translation must be provided by an authorized public interpreter from the country of origin whose signature must be authenticated in accordance with the law.
- The affidavit of the parent of Panamanian nationality, where it must be registered that he is the biological father and mother and that in the birth certificate are his biological parents. The foreign birth certificate cannot be presented as an adoption procedure (Article 99 of Law 31 of 25 July 2006, Civil Register and Article 27 of Decree 3 of 11 February 2008).
- A copy of the parents' ID.
- The recall note of the Consulate.
Procedure to follow
The parent of Panamanian nationality must present themselves personally to the Consular Officer with the original birth certificate issued by the competent authority of the country where the event took place, and with his personal identity card proving his status of Panamanian national. In case you do not have a personal identity card, you can present your passport. In addition, you must present, if possible, a copy of the foreign parent's identity document.
The Consular Officer examines the birth certificate and verifies the signature of the competent official who issued it. Then he/she proceeds to the signature authentication. At this time, you must verify that the names of the Panamanian parent in the document match those of the identity card or the Panamanian passport.
The National Directorate of the Civil Registry gives the Consular officer a register of births, containing registration certificates sequentially. The information must be identical to the original birth certificate issued by the competent authority in the country where the event occurred. The information must be completed by hand (handwritten letter) or typewriter. Without mistakes and no deleted or erased information. Errors must be corrected at the back of the document. Fields that cannot be filled due to the nature of the information requested, must be completed by a horizontal line. Finally, the Consular officer, as a civil registrar, is required to record his signature on the registration certificate for it to be legally valid.
If the birth certificate has been written in a language other than Spanish, it must be legalized by the Panamanian Consular Officer. The Consular Officer must verify that the information included in the translation corresponds exactly to the birth certificate.
In accordance with Article 99 of Law 31 of 2006 and Article 27 of Decree 3 of 11 February 2008, the Panamanian parent must pay the affidavit of birth, in which they indicate that they are the father or the mother of the child, and that the birth certificate provided to validate the registration is not part of an adoption procedure. In the event that the Panamanian father or mother is dead, the death must be registered in the Civil Register of Panama, and the affidavit of the surviving (foreign) parent will be accepted. If both parents are dead, a declaration will supplement it with the oath that specifies the person who has custody and upbringing, or, failing that, a parent in the four degrees of consanguinity (see section 99 of Act 31of July 25, 2006). The declaration may be made on plain paper or certified paper.
It is important to remember that declarants are under oath and are subject to criminal sanctions in case of absence of truth, according to the provisions of Article 385 of the Criminal Code and Article 27 of the July 31, 2006. The affidavit may be "rendered" before any of the following officials:
- The nearest Panama Consul to the declarant.
- A notary public of the country of origin. In this case, the sworn declaration must be authenticated in accordance with the formalities stipulated by the law and which we have already explained.
In order to prove the residence of the minor child in Panama, as required by paragraph 2 of Article 9 of the Constitution, the Panamanian parent must request in writing that the birth of his child be registered in the province in which he maintains his registration or his electoral domicile in Panama. In cases where the father or mother of Panamanian nationality has changed residence abroad or has never made a certificate, the birth registration cannot be made by the Consular Officer. In this case, the registration must be made in the "Oficina del Registro Civil" in Panama and present a residence certificate issued by the police corregidor of the area of residence of the Panamanian father or mother.
Once the minutes and registration requirements have been collected and duly completed, the application must be submitted to the "Dirección Nacional del Registro Civil", "Departamento de Hechos y Actos Jurídicos Ocurridos" abroad. A return mail will send a response on the procedure and proof of registration of the birth declaration, before it is delivered to parents.
IT IS NOT POSSIBLE TO REGISTER THE CHILDREN OF PANAMANIAN MOTHER OR FATHER BORN ABROAD, IF THIS PARENT HAS NOT ACQUIRE PANAMANIAN NATIONALITY BEFORE THE BIRTH OF THEIR CHILD
(see Article 101 of the Law 31 July 2006).
Requirements for registration of births of Panamanians abroad, directly in the “Registro Civil” Office
You must provide:
The original birth certificate, issued at the place where it occurred, and which must:
- be duly authenticated by the Consulate of Panama in the country where it was issued or by the Apostille (ratified by Panama by Law 6 of 25 June 1990, which removes the requirement of legalization of foreign public documents); In the absence of a Panamanian Consulate in the country of origin and non-subscription to the Apostille Convention, the document must be authenticated by a diplomatic or consular representative of a friendly nation in that country and must be approved by the Ministry of Foreign Affairs of this nation and thereafter by the Panamanian Consulate in the friendly nation and confirmed by the Ministry of Foreign Affairs of the Republic of Panama. If the Apostille is written in a language other than Spanish, it must be translated by an authorized public interpreter of the Republic of Panama.
- This duly authenticated certificate must be endorsed or validated by the Ministry of Foreign Affairs of the Republic of Panama. This request is processed in the office of authentications and legalizations, located on Via Ricardo J. Alfaro Plaza Plaza Sun Tour, 1st floor, local 49 and 50. If the document is authenticated by the Apostille convention, this authentication will not be necessary.
- If the certificate is written in a language other than Spanish, it must be translated by an authorized public interpreter by the Republic of Panama
- If there is no official translator in the Republic of Panama in the language of the document, a certificate issued by the Secretariat General of the Ministry of Education of Panama is to be presented attesting the absence of a translator for the language in which case a translation from abroad will be accepted, authenticated by the diplomatic or consular official of Panama accredited in the place and legalized by the Ministry of Foreign Affairs of Panama.
The sworn declaration made by the father or mother of Panamanian nationality in front of public attorney of the Republic of Panama, in accordance with the provisions of Article 99 of Law 31 of 25 July 2006, stipulating that he is the biological father or the holder's mother and the birth certificate they submit to document the registration is not based on an adoption process. When the parents are abroad, the affidavit can be made in Panama Consulate at their place of residence. In case of execution in front of the Consul, said document must be authenticated in the Ministry of Foreign Affairs in Panama, as established in section 3 of point 1.
The certificate of residence, issued in the name of the father or mother of Panamanian nationality, and issued by the police station of the district of residence of that father or mother.
A photocopy of an identity card or personal passport of the father or mother of Panamanian nationality and a photocopy of the passport of the foreign parent.
When the holder has reached the legal age, a copy of his passport from the country of origin must be presented. On the other hand, the certificate of residence referred to in Article 6 must be issued in the name of the owner, and must prove his residence in his own name in accordance with Article 9, No. 2 of the Political Constitution of the Republic of Panama.
The application for birth registration must be made by means of a memorial (request) by the parents or grandparents without authorization. However, to apply for registration, a person other than the one mentioned above must submit an authorization to his duly notarized name.
If the registration is requested by a legal representative, the power of attorney and an application must be submitted.
The duration of the procedure is ten (10) working days starting from the date on which the complete application is submitted. It should be noted that this term does not apply to births occurring in the Republic of Colombia, which require additional verification of the provided demand.
When applications for registration from multiple siblings are submitted, additional photocopies of documents common to siblings must be submitted. (Example: if three brothers and sisters are minors, two additional copies of the affidavit, the certificate of residence and three copies of the parents' identity documents must be submitted to prepare the three files).
The presentation of the above requirements is made in the Department of Panamanians Abroad of Civil Registry, located in the main building of the Electoral Court, Omar Torrijos Herrera Avenue, Ancon Corregimiento, fourth floor of the west wing left.
However, the foregoing may be presented to the regional offices of the Tribunal Electoral located in each province. If this option is exercised, the duration foreseen for the procedure is prolonged, because of the shipping of the documentation to the headquarters of the Tribunal Electoral for the respective procedure.
- Article 9, No. 2 of the Politic Constitution of the Republic of Panama
- Law 31 of 25 July 2006.
Ana Carolina Rivera - Mail : firstname.lastname@example.org
Raj Zamorano - Mail: email@example.com
Gillys Araúz - Mail: firstname.lastname@example.org
Phone: (507) 504-6253 /504-6208